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Reimbursement Procedures
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Each successful applicant will be provided with a Reimbursement
Claim Form (RCF) which should be submitted after successful
completion of the course(s) and, in any event, within four
years from the date the application was approved.
- Only courses on the reimbursable course list are eligible
for reimbursement.
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A claimant should submit to the OCEF the completed and
certified RCF
together with copies of supporting documents (fee receipts,
documentary proof that the claimant has successfully completed
the courses and the front page of his/her bank passbook/statement
showing the name, account number and bank name / bank
code).
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¡§Successful completion¡¨* of the course means that the
claimant must pass the course assessment as required by
the course provider. Each course provider would have its
own method of assessing successful completion of courses,
including but not limited to examinations. Documentary proof
of successful completion of the course may include a certificate
of award, a letter or a transcript from the course provider
certifying that the claimant has passed the relevant course
assessment.
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If the course is co-organized by a local agent with a
third party, say an overseas university, the claimant, when
applying for reimbursement of fees, should submit the proof
of successful completion of the course or a certification
letter issued by the local agent.
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Claimants studying language courses (except written Chinese)
are additionally required to pass a specified benchmark test at the specified (or higher)
level within the four-year validity period. Information on the benchmark tests can
be obtained from the following website: www.sfaa.gov.hk/cef/test.htm.
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Benchmark Test / Examination fees may also be
reimbursed if accompanied with a claim for the relevant language
course (except written Chinese). Claimants should complete a Reimbursement
Claim Form for Benchmark Test / Examination fees (SFAA 205) and
attach copies of documentary proof of passing the specified benchmark test
at the specified (or higher) level and the examination fee receipts.
- The OCEF will not accept reimbursement of additional
courses which are not stated on the RCF.
- Copies of all submitted supporting documents are not
returnable. Claimants should retain copies for their own
reference.
- Failure to provide all the necessary documents may lead
to the rejection of the reimbursement claim.
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Reimbursement will be made by direct credit to the saving/current
account nominated by the claimant for receipt of the reimbursement.
The name of the claimant on the account must be exactly the same as
the name on the HK Smart ID Card. Credit card accounts, fixed deposit
accounts and foreign currency deposit accounts are not acceptable
accounts for direct credit of the reimbursement.
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Payment will be made within six weeks
from the date of receipt of the RCF, subject to complete
and satisfactory supporting documents being provided. If
the claimant fails to provide all the required information,
the OCEF may approach the claimant for the supply of additional
information in support of his/her claim. In case the CEF reimbursement has to be made to offset the NLS loans, the payment processing time will be longer.
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Each applicant may make four claims of
reimbursement, subject to a ceiling of HK$10,000 within four years from the date the application
was approved. The CEF account for the applicant will be closed
once the fourth reimbursement has been made or when the
full sum of HK$10,000 has been drawn or at the end of the
four-year period notwithstanding any unclaimed balance remaining
in the account. Applicants are not eligible to re-apply in future.
* Labour and Welfare Bureau has introduced the following major amendments to the eligibility of claiming course fees reimbursement under Continuing Education Fund (CEF). They are:
(a) CEF claimants would be eligible for fee reimbursement only upon their successful completion of the whole course .They may claim reimbursement upon completion of a module only if the module is registered individually on the list of CEF reimbursable courses.
(b) CEF claimants are required to obtain at least 50% passing mark for the assessment of the courses before they are eligible for fee reimbursement.
(c) CEF claimants are required to attend at least 70% of the courses to meet the fee reimbursement criteria.
While all CEF course providers have been informed of the changes and are requested to convey the message to their CEF claimants, this Office would like to draw your attention to the changes again.
Meanwhile, please note that if the above mentioned conditions contradict with those mentioned in the¡§Course Information¡¨of our webpage, the higher requirement standards will be adopted by this Office in processing claims for course fees reimbursement.
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Checklist for Submitting a Reimbursement
Claim Form
1) |
Have you successfully
completed the course(s) ? |
2) |
| In Part A of the form, |
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your personal particulars, |
| have you provided |
- |
application number, HK Smart ID number, |
| ¡@ |
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bank account number, |
| ¡@ |
- |
contact phone number ? |
|
3) |
In Part B of the form,
have you provided |
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the name of institution
/ course provider, |
| ¡@ |
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the CEF institution
code, |
| ¡@ |
- |
the CEF course title
and course code, |
| ¡@ |
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the course commencement
date, |
| ¡@ |
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the course completion
date, |
| ¡@ |
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the actual amount
of tuition fees paid, |
| ¡@ |
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the date on which
the tuition fees were paid ? |
|
4) |
Have you submitted the form to the
institution / course provider and obtained certification
in Part B of the form ? |
* |
If you intend to claim for reimbursement of fees
for more than one course, please complete Course 2, 3
and 4, as appropriate. |
** |
If you intend to claim for reimbursement
of fees for more than four courses within one claim,
please approach OCEF for a copy of ¡§Reimbursement
Claim Form (Supplementary Sheet)¡¨ [SFAA 206]. |
5) |
Have you read and signed the Declaration
in Part C ? |
6) |
| Have you attached |
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copy of the front
page of your bank passbook or statement showing your name, account number and bank name / bank code (name of account holder must be exactly the same as the name in the Hong Kong Smart Identity Card), |
| ¡@ |
- |
copy(ies) of the tuition
fee receipt(s), |
| ¡@ |
- |
copy(ies) of the documentary
proof of successful completion of the course ? |
| ¡@ |
¡@ |
(If the course is co-organized by a
local agent with a third party, say an overseas
university, you must submit the proof of
successful completion of course or a certification
letter issued by the local agent.) |
|
| ¡@ |
¡@ |
| If you are studying a language course (except written Chinese) |
| ¡@ |
¡@ |
| 7) |
Have you passed the specified benchmark examination at the specified (or higher) level ? |
| 8) |
Have you completed the ¡§ Reimbursement
Claim Form for Benchmark Test / Examination Fees¡¨ [SFAA
205] ? |
| ¡@ |
(Please approach OCEF for a copy of the
form if required.) |
| 9) |
Have you attached a copy of the proof that you have passed the specified benchmark examination at the specified (or higher) level? |
| 10) |
Have you attached a copy of the benchmark fee receipt ? |
| 11) |
Submit the RCF and copies of the relevant
supporting documents by post to the Office of the Continuing
Education Fund (Address: Room 916, 9/F, Kwai Hing Government Offices, 166-174 Hing Fong Road, Kwai Chung, N.T.)
or you may also place your reimbursement claims in the drop-in box on 12/F., Cheung Sha Wan
Government Offices. |
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How to get a replacement Reimbursement Claim Form (SFAA193/194/205) ?
The Reimbursement Claim Form (RCF) (SFAA193/194) and the Reimbursement Claim Form for Benchmark Test (SFAA 205) are controlled forms and the forms are sent to all successful applicants together with Approval in-principle Letter. These forms are not available for downloading. Applicants who have lost their RCFs should write to the Office of the Continuing Education Fund or to the email address
cef@sfaa.gov.hk and request for a replacement copy. Please provide your full name and the Hong Kong Smart Identity Card Number / CEF application number so that we
can retrieve your application record. We will send the replacement forms to you by post.
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